Oral Exam Recording

This process is not yet endorsed.

Oral exams, just like all other exams, require the exam outcome to be held for one year for purposes such as exam review and misconduct investigations. Due to the nature of oral exams, this requires an audio recording of the exam session.

Subject Outline Statement

If an oral exam is being run, within Subject Outline in the oral exam description include the following statement "By participating in this oral exam you consent to being recorded. The recording will be used for assurance of learning purposes. The recording will be kept for a minimum of one year and deleted afterwards. If you do not wish to be recorded, please tell the assessor at the beginning of the exam."

At the time of the oral exam

As the student enters the room, greet them, tell them that the exam is being recorded for assurance of learning purposes and ask them if they object to the exam being recorded. If there is no objection, the exam can be recorded.

Making and Storing the Recording

The recording must be made using university owned equipment (not personal recording devices such as mobile phones). After the exam, the recording file must be stored on a secure university drive (that is inaccessible to students) and dated. The files should be reviewed regularly to ensure deletion of files older than one year. Talk to your Associate Dean of Learning and Teaching to organise the equipment and storage.