Subject Coordinator's Guide
This guide is for academic and professional staff involved in the coordination of subjects in the School of Computer, Data and Mathematical Sciences at Western Sydney University. It was adapted from the guide from the School of Business and has been developed with input from:
- Academics performing the role of Subject Coordinator in the School of Computer, Data and Mathematical Sciences.
- Professional staff in the School of Computer, Data and Mathematical Sciences.
The focus of the guide is on the practical experience of delivering a subject. It contains:
- Descriptions of key activities, responsibilities and resources.
- Details of staff and areas involved.
- Summaries of and links to relevant policies and processes.
Contents
Other administrative activities
System access
Timetables and tutorial allocation
Several weeks before undergraduate students need to register for classes, class timetables are released for Subject Coordinators to view in Allocate+.
The Subject Coordinator responsibilities are as follows:
- Review the timetable and ensure the details are correct and appropriate, for example:
- ensure rooms allocated will accommodate the number of students;
- ensure that students whose class falls on a public holiday will not be disadvantaged;
- check that teaching staff will be available at the assigned times.
- Advise the Student Experience Administration team which tutorials are to be opened.
- Advise the Student Experience Administration team of the names of teachers for each class.
- If amendments are not required, advise the Student Experience Administration team that the timetable is approved.
- If amendments are required, send the changes back to the Student Experience Administration team, who will forward them to the Director, Academic Program for approval.
Following approval, the Student Experience Administration team will advise the timetabling staff. The tutorial timetable is then opened for students to register for specific classes. Registration is opened at least a month prior to the start of session.
